Policies and Procedures
The School of Business strives to maintain policies and procedures that are consistent with those of the university, as well as in the best interest of our students.
If you have any questions concerning a particular policy or procedure, please contact the Office of Student Success and Academic Services, Room 008 of Enterprise Hall (703-993-1880) for clarification, or schedule an appointment to speak with an Academic Advisor.
- Academic Standing Information Program
The Academic Standing Information Program (ASIP) is a mandatory program to be completed for any student returning from an academic suspension. This program must be completed prior to meeting with an advisor to discuss course registration. Please review the presentation and complete the documents within the presentation before scheduling an appointment with an advisor. Please make sure to bring the required documents with you to your meeting with an advisor. The program can be found here.
- Applying for Graduation
Graduation is not an automatic process. Students should apply to graduate no later than the application deadline each semester. You must be in good financial standing with the university to receive your diploma. Learn more.
- Change of Final Exam
If you need to change the date of your final exam for unusual circumstances or because you have three or more finals scheduled in one day, obtain the professor’s signature on the Change of Final Exam Request form and submit it to Office of Student Success and Academic Services, Room 008 of Enterprise Hall. This must be completed 2 weeks prior to the date of the final exam.
- Credit Overload
The School of Business recommends that undergraduate students attempt no more than 18 credits in an academic semester and no more than 14 credits in a summer term. Students wishing to attempt more than 18 credits must submit a Permission to Overload form to their academic advisor.
To be eligible for a course overload, a student must fulfill all of the following criteria:
- At least a 3.0 cumulative GPA at Mason
- Have completed all courses successfully in his/her previous semester with no Fs or incompletes (IN)
- Complete the Permission to Overload form and obtain an academic advisor’s signature
Freshmen and transfer students in their first semesters are not given permission for overloads as they have yet to establish an academic record at George Mason University.
If approved for an overload, the student is responsible for adding the additional class(es) and paying for the related tuition by the official university deadlines.
- Declaration of Major
If you are not currently in the School of Business and want to switch to a Business major:
- New students without a Mason GPA are eligible to change their major before or during their first semester.
- Current Mason students must have at least a 2.0 cumulative Mason GPA.
To Declare or Change a Business major (or add a second major in Business):
- Complete a Change/Declaration of Academic Program form
- Contact the Office of Student Success and Academic Services (703-993-1880) to meet with an academic advisor who will provide information on major choices, required courses and advise you on appropriate classes for your next semester.
- Submit the form to the registrar
To change your major out of the School of Business:
- Contact the advisor for your new major. You can find them in the Advisor Locator.
- If you’re not sure what you’d like to major in, the Center for Academic Advising, Retention, and Transitions can help. They’re located in Room 304 of SUB I (703-993-2470).
- Declaration of Minor
- At least Sophomore standing (30 completed credits)
- School of Business majors may minor in Business Analytics, International Business, or Entrepreneurship.
- Students with a non-Business major may minor in Business or Entrepreneurship.
Process (applies to all minors)
- Complete a Minor Declaration form.
- Contact the Office of Student Success and Academic Services (703-993-1880) to meet with an academic advisor who will provide information on required courses, provide the correct minor code necessary to complete the form, and (assuming your eligible) sign off
- Submit the signed form to the Registrar.
For All Students:
- Students must achieve a grade of C or higher in all minor courses.
- At least 8 credits of coursework must be unique for the minor and not used to fulfill other major, concentration or minor requirements.
- Students may apply a maximum of 6 transfer credits toward any School of Business minor.
For Students in the Business Minor:
- Students who have already completed relevant School of Business foundation or core course(s) shall substitute courses as follows and cannot receive credit for the equivalent MBUS course:
- ACCT 203 for MBUS 300
- FNAN 301 or FNAN 303 for MBUS 308
- MGMT 301 or MGMT 313 for MBUS 301
- MIS 301 or MIS 303 for MBUS 302
- MKTG 301 or MKTG 303 for MBUS 303
- OM 301 or OM 303 for MBUS 306
- IMPORTANT: MBUS courses may not be used as substitutions for prerequisites needed for upper-level School of Business courses (e.g., MBUS 301 cannot serve as a substitution for MGMT 301/303, which is a prerequisite for upper-level MGMT courses).
- Degree Evaluation
The School of Business utilizes Degree Works as our degree auditing software. Be advised, that the School REQUIRES students to understand how to read and utilize this system.
It is recommended that students run the tutorial on the Registrar’s website.
- Embassy Letter Request
For a student needing a letter to submit to their embassy, please complete and submit the Embassy Letter Request Form. Please make sure to complete this request form in its entirety to ensure receipt of an accurate and timely letter. The request form can be found here. Please note the following:
- A new FERPA form must be completed and submitted with the request form for the party receiving the letter.
- Exact and all details for the letter, including the party receiving the letter, must be included in the request form.
- If an expected graduation date is needed, an advisor meeting is required.
- Please allow 5-8 business days for processing of the letter.
- Once the letter is complete and ready for pick-up at the front desk of Enterprise Hall suite 008, an email will be sent to the student’s Mason-live account.
The Family Educational Rights and Privacy Act of 1974 is a federal law that gives protection to student educational records and provides students with certain rights.
- For anyone at George Mason to communicate with a third party (including but not limited to parents, guardians, siblings, etc), the student must grant permission by completing a FERPA document.
- Please note, due to FERPA, students must communicate with the university through their official Masonlive email account.
- Force Add
The School of Business does not force add students into full sections of courses. Students must add themselves to waitlists and watch course availability on Patriot Web. If you have an active graduation application on file and meet all other eligibility requirements then you can submit a request for a force add. Please keep in mind this is not guaranteed and force add requests are only considered after waitlists have been purged. Please review the Summer 2017 and Fall 2017 policies and eligibility requirements.
- Grade Appeals
You should first contact your professor to discuss the grade. If you are unable to resolve the issue with the professor, please contact the Area Chair responsible for the class. The Area Chair can explain next steps in the appeal process. If you are unable to identify which area is responsible for your class, please contact the School of Business Office of Student Success and Academic Services (703-993-1880).
The School of Business Office of Student Success and Academic Services does not have the ability to change or appeal grades. The above process needs to be followed to appeal a grade.
Please note that the School of Business handles grade appeals only for those classes taught by School of Business professors. If the course in question is taught by another department, you should contact that department for their grade appeal procedure. Also please note, that you may request that the School of Business Office of Student Success and Academic Services delays imposing an academic suspension if the results of a pending grade appeal could change your academic status. An approved delay allows you to register while the appeal is in process. See Catalog Academic Policy AP.3.9.1
- Independent Study
To register for an independent study (a 499 course in ACCT, FNAN, MGMT, MIS, MKTG or OM), you need to create a proposal describing what you will read, learn, and produce during this course. You also need to obtain a faculty sponsor for the course. If a faculty member agrees to be a sponsor, you need to submit the proposal signed by your faculty sponsor to the Associate Dean for Undergraduate Programs in Enterprise Hall, Room 008. If the proposal is approved, the Associate Dean will authorize your registration in the course. For more details click here.
- Laptop Policy
The School of Business undergraduate program requires each student to have access to a portable computing device that satisfies the requirements listed below and can be brought to class as needed. Note that as technology changes rapidly, these requirements may change during a student’s time at the School of Business.
Many School of Business courses require the use of a computer during class. These are used to learn techniques, practice applications, and access Internet resources. While most students have a portable computer or access to one, some courses require them during class, and due to the use of specific application, some courses have specific requirements. To address these requirements, a list of standard minimum requirements has been determined and will be reviewed annually. View the standard minimum requirements.
- Permission to Take Classes While on Suspension
Taking time off due to a suspension is in the best interest of a student. If there are documented extenuating circumstances that affected your academic performance, you can submit an appeal to take classes while on suspension. You must view an online Academic Status Information presentation before submitting an appeal. After completing the online session, call 703-993-1880 to schedule an appointment with an academic advisor. Please note that permission to attend classes while on suspension is rarely given.
The School of Business curriculum is designed to enable students to develop a fundamental knowledge in each foundational section before advancing to the subsequent courses. As such, students will not be permitted to enroll concurrently in (co-req) courses that require a pre-requisite. It is the student’s responsibility to ensure that all pre-requisites are met prior to registering for a course.
- Recommended Honor Code Sanctions for Business Courses
Student members of the George Mason University community pledge not to cheat, plagiarize, steal, or lie in matters related to academic work. Violations of the honor code are taken seriously. View the recommended Honor Code Sanctions for business courses.
- Schedule Changes
All schedule adjustments must be made by the final add/drop date for the semester as noted in the Schedule of Classes. Any changes past this deadline would need to be approved through a School of Business request.
- Once the drop and selective withdrawal deadlines have passed, all course registrations are final. For students who find themselves in an unforeseen and exceptional circumstance, a withdrawal may be requested by completing the process described in the attached document. Students must provide a detailed statement and documented evidence that the circumstance prevented the student from accessing patriot web (which is available 24/7) and dropping the course by the drop or selective withdrawal deadlines as listed in the George Mason University academic calendar. Please view the full policy and instructions on the request process here.
- Students wishing to add a non-School of Business course in which seats are available should contact the department teaching the course. For School of Business courses, students should complete the Enrollment Adjustment Form and attach a letter of explanation detailing why the registration did not occur during normal registration. You will also need to submit an Academic Status Form, which requires the instructor’s signature and verification of attendance. All documentation must be submitted to Office of Academic and Career Services, Room 008 of Enterprise Hall, for the Assistant Dean’s review.
- Selective Withdrawal
Undergraduate students enrolled in degree programs are eligible to withdraw from a limited number of classes without Dean’s approval and at the student’s own discretion. The dates to selectively withdraw are included on the academic calendar, which is available online.
Students have a maximum of three selective withdrawals for their entire undergraduate career at Mason.
For more information or to begin the process, please click here.
- Study Elsewhere
Students are permitted to take courses elsewhere under unusual circumstances—these circumstances do not include scheduling or commuting convenience, or financial (lower cost) reasons. When seeking to enroll in credit courses at another collegiate institution concurrently, students enrolled at George Mason must complete advanced written permission or they may not receive transfer credit for course work taken at another institution (this rule also applies to courses taken through the consortium). For the form and more information please follow: Request to Take Courses Elsewhere. Submit this form and documentation to Office of Student Success and Academic Services, Room 008 of Enterprise Hall.
- Written permission from the department offering the course needed to transfer courses back to Mason
- You may not return to the community college to finish a sequence of courses
- Cannot be granted based on convenience or expense
- Any course attempted elsewhere must take place more than 50 miles from the George Mason University Fairfax campus
- Courses that are attempted at a two-year institution may not be used to fulfill upper-level requirements
- Any course to transfer to fulfill major or graduate-level course requirements must be attempted at an institution accredited by the Association to Advance Collegiate Schools of Business (AACSB)
- Bring form to have advisor sign, then bring to the dean of the college offering the course (ex: math 108, bus advisor would sign then student would walk over to COS for approval, advisor’s signature does not mean it is approved)
o August 1st-Fall Semester
o January 2nd- Spring Semester
o May 1st- Summer Semester
- Suspension Override
Suspension overrides are granted on a case by case basis. Please prepare a formal letter explaining your situation along with any documentation relevant to the situation and submit to firstname.lastname@example.org. Please note, the School of Business generally does not consider an override to be in the student’s best interest.
- Three Attempt Policy
Students have three opportunities to take School of Business Core classes. If a student does not successfully complete a core class in three attempts with a grade of C or higher, they are terminated from the School of Business. Please keep in mind that the most recent attempt is what counts, not necessarily the best attempt. Students who have 2 unsuccessful attempts have a hold place on their account that requires the student to meet with an academic advisor in order to review the course and have the hold lifted.
The accounting major is the only major with a three attempt policy specifically for this major. Students in the accounting major have three attempts to successfully pass accounting classes with a grade of C or higher or they are terminated from the accounting major. Accounting students terminated from the Accounting major are able to select a different business major.
- Transfer Credits
- If you have taken a course that does not appear on your transfer evaluation, you need to complete the Transfer Credit Inquiry form. Submit the completed form to the Enrollment Central Desk, SUB I, lower level.
- If you are a Virginia Community College System transfer student and you think a course should have transferred as a Mason equivalent, all VCCS business courses have been evaluated and your course is not considered as an equivalent.
- For all Community College transfers, Community College courses are notconsidered equivalent to Mason business courses with numbers of 300 and above and are not awarded transfer equivalency.
- For students who have taken courses at colleges or universities outside of the Virginia Community College System: If you have taken a course which you think is equivalent to a Mason course, but it shows up differently on your transfer credit evaluation, you may request a reevaluation of this course. Submit the Transfer Credit Reevaluation Appeal Form.
- Special Note: Transfer students have additional options for meeting the Western Civilization general education requirement. Please check your degree evaluation to determine if your previous western civilization coursework has been applied. If not, follow the transfer credit reevaluation appeal process outlined above.
- Mason's Office of Admissions has provided some course equivalency information online. This is not a complete list for all schools.
- For all reevaluations:
- All reevaluations must be completed during your first academic year at Mason.
- Carefully read the description in the Mason catalog to make certain it is equivalent to the course you want reevaluated.
- You must have an official description of the course or the syllabus. This description needs to be on the other institution’s letterhead, out of their catalog or on their official website. Do not submit a textbook without the official syllabus for the course.
- If the course you want reevaluated is not a School of Business course, you will need to meet with the department where the course is taught for them to determine if the course is the equivalent. There is a place for their signature on the Reevaluation form. The form must be returned by the department to the Office of Admissions to complete the reevaluation process.
- For School of Business courses, please submit the reevalution form and the required course documents to the Office of Student Success and Academic Services, Enterprise Hall, Room 008.
- Students may only receive major course credit for courses taken at schools with AACSB and/or EQUIS accreditation.
- Note: It will take approximately 2-3 weeks to process the request.
- Only courses passed with a grade of C or better will transfer.
- Waitlist Procedure
Students are able to add themselves to a waitlist for closed courses. Please check the registrar’s website for the university wait instructions.
Please note, some classes in the School of Business do not have waitlists.